Archive for On Writing Better – Page 6

7 Blog Writing Steps BEFORE You Check for Keywords

This is a little story I share with new blogging clients who get hung up about keywords. One client in particular (let’s call him Ted) had written about 10 blog posts which were saved as drafts because he was worried about keywords.

Let me say that there’s a learning curve involved in writing for your blog, and there’s no way around it. The only way to learn to write good blog posts is to write and publish blog posts—a lot of them. Saving them as drafts won’t work.

Being that it’s U.S. Open time, I was thinking about how this relates to tennis (of course!). You can practice your serve on a tennis court by yourself too. But until you serve the ball to someone on the other side of the net and keep score in a game, it really doesn’t count. You can’t learn from your results.

Here’s what I told Ted, “When you sit down to write a new post, focus first on these steps:

7 Blog Writing Steps BEFORE You Check for Keywords

  1. Write to deliver valuable information that solves a problem for your typical reader
  2. Grab their attention and make it interesting to them through stories or examples Read More→

Get Personal: 5 Tips for Putting YOU in Your Blog

If you’re writing for your business, how much of yourself should you include? Everyone agrees that blogs are a place to have a conversation. How personal should you be? How do you keep the YOU in Business Blogging and still make it work for business?

There’s an ongoing trend to be personal with business communications. Rohit Bhargava’s written a whole book about it, filled with examples of how companies are successfully using personalities to market their business products and services: Personality Not Included.

I get updates from a professional who writes about arguments with her husband. I can’t help myself, I’m drawn into reading the damn things. And sure, she’s promoting a program…And there’s only a loose tie between the story, the husband, and the program she’s promoting!

But she tells the story so well, you don’t care! I can’t stop myself from reading her blog and newsletters. Why? As a psychologist, I can tell you why:

We’re hard wired to connect with others, especially about family stories, and we all relate to each others’ predicaments.

So, the dilemma remains: how do you do this successfully without embarrassing yourself – or worse – incurring the wrath of a family member? Read More→

Does Your Blog Post Answer These 4 Questions?

This is important: You want your blog posts to educate, entertain, engage, and enrich readers of your business blog. Aim for all four of these goals when blog writing, and you can’t go wrong.

What do you need to remember when writing a post that’s designed to educate? I wrote about that here: Educate Your Readers, about the four different learning styles of blog readers.

According to the 4MAT system on www.aboutlearning.com, when you’re educating people you need to appeal to four different kinds of learning styles:

  1. Imaginative learners
  2. Analytic learners
  3. Common sense learners
  4. Dynamic learners

How does this translate into blog writing for your business? Think in terms of the questions each type of learner would be asking as they read your blog post:

  1. Why?
  2. What?
  3. How?
  4. What if? Read More→

Educate Your Readers: 4 Learning Styles

Remember the 4 E’s of Better Business Blogging? It’s my short hand memory checklist before publishing a blog post: Educate, Entertain, Engage & Enrich readers.

You write to educate, entertain, engage and enrich readers when you want to build readerships and get great results with your blogging.

When it comes to educating readers, it’s important to take a page out of teachers’ notebooks. Teachers know that not all people learn the same way.

Most of us teach in the style we’re most familiar with: our own learning styles. If you’re analytical, you’ll teach using data. Your blog readers will understand and learn well if they’re like you.

But not all readers are the same. Take, for example, an active experimenter. They want to know how to do something and need to try it out before they learn something.

I’m probably more of a conceptualizer: I’ve got to sit and think about something a while. It also helps when there are visuals so I can see how it works.

Everyone has a preferred learning style and we also have combinations. Then there’s the right brain and left brain to consider also. If you’re not a savvy psychologist or a teacher, you may be ignoring some of your readers if you’re only writing to those with your own learning style.

What’s a business blogger to do?

Here’s some help:

I’ve taken information off the www.aboutlearning.com site which explains the 4MAT system for understanding four different kinds of learning styles. I’ve tried to simplify it so you can apply it to business blog writing. Read More→

How to Avoid Problems with Hyphens and Dashes…

Have you ever encountered this problem when blogging or writing content marketing?

Because of the informal nature of writing on a blog, or for online ezines, people now write like they speak – you know what I mean? Instead of commas or semi-colons, everyone uses dashes to interject phrases – just like the way we talk.

But everyone uses them differently! Forget the Chicago Manual of Style! As I read through other great blogs, I see lots of variations on the use of hyphens and dashes:

1. People use a double hyphen–like this. Sometimes with a space on both sides — like this, sometimes with no spaces on either side.

2. People use a hyphen instead of a dash. This is most likely because the dash is not on the keyboard. You have to find it under symbols and who wants to take time to do that?

3. People use an en dash instead of the em dash. An en dash is the shorter version of the em dash. With an en dash there is a space on both sides – with an em dash, there are no spaces—you just put it in.

Am I the only one who cares about this? If we are not going to follow the rules of academia as outlined in the manuals, are we inventing new usages because of the lack of a dash on the keyboard?

(WordPress tip: you can insert custom characters found in the omega icon in your wysiwyg editor.)

I feel like the author of Eats, Shoots & Leaves (Lynn Truss)…my inner stickler is on the loose.

Let’s all get together and decide: if we use a hyphen instead of a dash, let’s make it just one with spaces on both sides – like this, okay? Personally, I prefer the em dash with spaces on both sides — but that’s not supposed to be correct.

Unless you write in to tell me you’d prefer something else, I’ll keep on doing that and assume you agree with me…

Blogger’s Block: Writing Tips to Get “Unstuck”

What do you do when you’re stuck and can’t write on your blog? Here are some blog writing tips. I diagrammed them out.

It’s the rainy season here in Mexico – a great time to do a lot of reading and writing.  At least, that’s what one would think…But…I’m having trouble.  I’m stuck.  I’ve got Blogger’s Block.  (Yes, even experienced bloggers can get stuck from time to time.)

Solution? Start writing about where I’m at, what’s going on here, and then tie it in with something useful and relevant to readers. That’s one blog writing tip that usually bails me out.

Source of problem? I’ve been blogging so much lately for my clients that I’m dried up and stale for my own blog.

So what? I’ll bet some of you have the same blog writing problem or similar. You give your all to your clients, then when it comes time to do your own content marketing you’re as dry as toast without butter.

It’s no wonder the cobbler’s children have no shoes.

What to do? One blog writing tips is to “Just do it,” just start writing and see what comes out. You may surprise yourself. One of my clients tells me he doesn’t write that much anymore. He finds it easier to hook up the Web cam and post a video clip. Hmmm…wait a sec.

Just by starting to write, I had to trace my thought processes to find what I usually do when I am stuck. This time I diagrammed it out using SmartDraw.

It’s interesting, no? Much easier to show than tell, and you can clearly see my four favorite resources for breaking bloggers’ block.

I will now go walk my talk and come up with some good blog posts.

And if you’re still having trouble, I’ve got more tips in a great little package you can have called Time Saving Tips for Smart Bloggers, audio, transcript, PDF handouts. You can solve your blogging blues with all the tips in this program.

What resources do you use to find ideas? Hit the comment link and share.

If Your Blog Writing Still Stinks…

Your blog writing can improve. I’ve talked about this before:  here’s a secret formula you can use to grab people’s attention, stimulate their desire, and trigger action. Ba-da-boom, instant sales and subscriptions!

Don’t be silly, there are no easy formulas, of course not. But just follow along with me here. I’ve been reading several neuroscience and communications books that say the same things in different ways, and I think these persuasion tips can easily apply to better blog writing.

Take a look at this diagram I whipped up with SmartDraw:

Grabbing readers’ attention is the first step, of course. (By the way, this doesn’t only apply to blog writing, but to other content marketing pieces and in general for other things you write for the web.)

Attention is generally done more effectively by negative content. That’s because negative stories wake us up. They activate the more primitive centers of the brain, especially the centers for fight or flight.

Negative stories start us thinking. For example, a reader might jolt up in their chair and think, “Oh dear, this could happen to me…” Like watching a car accident, we’re drawn into a story that is full of danger or fear.

But negative stories generate worry and anxiety, as well as caution. (You may be one of those cool dudes with an Alfred E. Neuman attitude, “What? Me Worry?!” but even cool dudes feel the fear subconsciously. Oh yes you do, you just don’t admit it…)

Here’s the secret key to getting readers to act: negative stories get our attention, but they don’t stimulate us to action. To get readers to act, they have to want something different. So to stimulate a desire for change, you must switch your writing to positive stories.

In this part of your blog post, you start describing a better future. You enable the reader to see possibilities they have missed. Once their negativity buttons are triggered, you’ve got their attention, now do something with that.

When your blog writing includes positive stories, for example, how a client’s life changed when they started using your product, readers start seeing themselves in the picture.

Readers can see themselves in your story, and begin to imagine doing something new and different. This is how you stimulate desire for change. It is how you get readers primed to take the next step, to take the action you are going to suggest to them.

Let me tell you a personal story.

I grew up with less than ideal parenting. Before the age of 8, I had experienced 4 different parental figures. That created a little confusion and a heck of a lot of insecurity in my young world, but it also created a strong sense of determination, perseverance, and resilience.

Although often insecure, my sense of curiosity and will to survive is world-class. I have used my strengths to land on my feet in precarious situations, and I have managed to soar to achievements in spite of never being completely sure of myself.

I write an award-winning blog that is on several best blog lists and have helped countless clients become better blog writers. I’ve made my living online for over ten years.  I’m probably doing something right.

You may have heard my story before, or similar ones (a good example of this is Tony Robbins, who loves to say he was a bum living in his car, now he’s a success because he mastered certain tips for living, etc. etc.)  but I tell you this for several reasons. First, to demonstrate use of negative and positive stories. I also want to impart a lesson for blog writing.

Knowing yourself well, both the weak and strong sides, is a key to writing well. If I hadn’t experienced a confusing childhood, I might not be as curious. I might not try to seek out answers and solutions. I might not be so driven to succeed.

You may have similar or much worse experiences in your background. The key is to look at how they contribute to your passions, your desires, to what you really value. Unlock those things and set them to work in your favor.

When you can connect your personal story to what you do and what you write about, you will connect with readers. And I believe that will help your writing, and ultimately your business success.

Negative stories will grab your readers attention, positive stories will help them to see themselves in a better future, and neutral stories will give them the steps and show them how.

Does this make sense to you? (I’m feeling a little insecure right now, of course…;-) !

Blog Writing Tips for Business Clarity:
A Helpful Diagram

Good business writing should be like a good butler: working smoothly in the service of the reader without calling attention to itself.

This means that you avoid language that sounds impressive.

This weekend I was reviewing some books on business writing, including Harvard Business Review’s Guide to Better Business Writing.

Although these tips are designed for business professionals who write reports,  proposals, presentations and memos, they are totally applicable to blog writing.

There is no better way to approach business and blog writing tasks than to keep in mind three realities:

  1. Business readers are content driven
  2. Readers are pressed for time
  3. Readers are seeking out solutions

There is a confusing amount of contradictory advice about how to compose a business report:

  • Writing should be clear – but it should also “sound good”
  • Information should be simple and straightforward – yet cleverly composed to stand out
  • Get to the bottom line quickly – but don’t leave out background details

Use your words to carry information, ideas and build relationships with readers by speaking their language. Go easy on the jargon and cliches. Organize your content so that readers will be drawn into reading your ideas logically presented to flow in a way that makes sense.

The number one question readers are asking when they glance at material is this:

Why am I reading this? What’s in this for me? Why should I care?”

Not to be harsh, but they don’t care about you. The introductory paragraph needs to quickly establish the relevancy and utility of the document to readers. Read More→

6 Writing Tips for SEO Friendly Content Marketing

Do you know how to write SEO-friendly content your readers will love? This week’s guest post by Christian Arno of Lingo24 shares 6 writing tips for writing online content that works for both readers and search engines.

Writing for the web can be like walking on a tightrope. Do you litter your blog writing and web pages with keywords so the search engine spiders can find you? Or do you make the copy interesting so people will be eager to read it and pass it on? Both, of course. And here’s how:

  1. Choose your keywords wisely

Make sure you’re aware of your essential keywords before you start writing on your blog, as trying to slot them neatly into finished copy could prove to be a tricky task. Use a handy tool like Google AdWords to work out which keywords are going to be best for you.

Make sure you know which keywords will both attract readers and be SEO friendly.

(Note: Not sure how keywords work? Try a subscription service to ScribeSEO Tool. It not only analyzes your blog writing for keywords and SEO-friendly content, but makes suggestions on how to maximize keyword usage. For more info: Scribe SEO Tool click here.)

2. Know where to place your keywords

Your keywords are important, but where you put them will have a significant impact on your SEO efforts. It’s essential to place a couple of keywords at the very beginning of your writing—the title is a great place to start. But be careful not to overuse them—it’ll be obvious to your readers what you’re trying to do.

3. Know the tricks of the trade Read More→

7 Writing Tips to Connect Emotionally with Readers

How do you create an emotional connection with your readers? More importantly, how do you get them so inspired they want to take action, like join your list, opt-in, comment, or buy something? Here are some psychological secrets to keep in mind.

When writing on the web – either in a blog post, an ezine or other forms of content marketing, readers are more likely to respond to your offers of service or products if there is a resonance between you. An emotional connection is forged when your reader experiences being on the same ‘wave length’ as you. This can be done several ways.

I have to warn you: this is not always easy to do in an email, ezine or blog. Why? Because people are so different, and what is appealing on an emotional level to one is aversive to another.

Furthermore, the written word lacks the vocal intonation and body language that usually communicate meaning to your messages. So you have to be very clear when writing, more so than with speaking.

Remember, in another post I talked about 50 percent of people being ‘feelers’ and the other 50 percent ‘thinkers.’ So using emotional language will probably put off some people instead of connecting with them.

Don’t forget that even thinking type people have emotions. And emotional type people are also quite rational. So striking resonance means you have to show you care and show that you are logical at the same time.

Make no mistake: it’s not easy to successfully connect on an emotional level with a large subscribership. Here are my
suggestions for doing this:

  1. If you want to forge emotional ties, try reaching your readers on a level of their “humanness”… universal needs and wants of all human beings. We all want a sense of belonging, we all want to feel a part of life and society and we all seek meaning out of life. There are certain emotions that are common world-wide: loneliness, alienation, love, achievement, pride, shame—the paradox of being human means we are sometimes bad and sometimes wrong as well as good and right.
  2. Another way to connect on an emotional level is to share some of your own humanness. Mistakes are a great way to do this. When a reader reads about something stupid you did, they access a memory link to something similar that they did. When you then explain your lessons learned, you are teaching them indirectly how they can apply this lesson to their own lives, without actually telling them to do anything. They can feel a kinship to you because they know you are like they are.
  3. You can also create emotional pictures by using words that ask the reader to imagine something. Ask them to become aware of their feelings when they imagine something. This is called hypnotic suggestion. Since we know that people buy for emotional reasons and then find a rationale for their purchases afterwards, this makes sense, no? Read More→